A bit more about this role:
This role is a mix of work-from-home as well as in-person collaboration. You must have reliable transportation and be able to commute within Phoenix, Arizona. You must also have a reliable laptop computer as we will not provide one.
This is a FULL-TIME position, working side-by-side with Creative Label co-founder, Aisha Marshall (while also working closely with other key members of the team).
Duties & Responsibilities:
- Provide comprehensive administrative and personal support to Co-Founder Aisha Marshall and Creative Label
- Managing personal and professional calendars
- Must be able to anticipate the needs of the Co-Founder and be proactive in providing assistance and resources as needed
- Must be able to work in a fast-paced environment
- Plan and coordinate day-to-day business and household maintenance activities
- Maintain agency calendar while coordinating meeting and conference schedules
- Answer and screen administrative emails, calls and arrange conference calls
- Read and route incoming mail appropriately and prepare e-mail correspondence as needed
- Initiate travel arrangements and create detailed itineraries
- Perform errands such as shopping, mail pickup, shipping, organization etc.
- Must be able to handle the administrative items of marketing, influencer marketing, content shoot and digital media initiatives
- Coordinate a variety of resources; gather and evaluate the information for special projects and reports
- Create and maintain spreadsheets and databases
- Organize and maintain Agency drive and files
- Assist with gift selection, purchasing and wrapping
- Coordinate with an accountant and project manager to prepare, review and track invoices, purchase orders, work orders, and expense reports
- Purchase and maintain supplies and materials
- Creation of agency administrative manuals
- Perform other tasks as they may arise or be assigned
Requirements:
- Must have your own car. (Will pay for mileage and gas for work-related tasks)
- Must have a laptop
- Must have great written and verbal communication skills
- Must have great customer service skills
- Must be a team player
- Proficiency with Google Suite and Google Calendar, and fluency in general project management systems like Slack, ClickUp/Trello/Monday or Asana
Salary, Hours & Perks
- Full-time: the first 90-days is a trial period. During that time, you will be compensated as a 1099 independent contractor.
- Fun, dynamic culture
- After 90-days, LifeMart employee discounts which offer deals on travel, entertainment, wellness, apparel, and more.
- Collaborative team environment that values multiple perspectives & fresh thinking
- You’ll never have to wear stuffy corporate attire
- You will work typically closer to 40 hours per week, though some weeks you could work a little less and others a little more. We’re not looking for someone who wants to punch a clock — our dream team member is committed to getting the job done!
This position is for you if…
- Down-to-earth, pleasant, efficient, service-oriented and a self-starter
- You are highly organized
- You are resourceful
- You think ahead and are usually two steps ahead of everything
- You are resourceful and a critical thinker
- You see each task assigned to you through to its completion
- You enjoy working in a team environment that is mission-driven, results-driven, and community-oriented
- You can critically think and exercise good judgment in a variety of situations
- You are a fast learner
- You have exemplary planning, organizational and time management skills
- Willing to “do” in addition to delegating
- Able to anticipate needs and provide solutions
- You are proactive and look for solutions before seeking help from upper management
This position is NOT for you if…
- Hate providing administrative support
- You can’t take direction or constructive criticism
- You’re unable to work in a fast-paced environment
- You need structure built out for you in order to thrive
- You aren’t passionate about our purpose and core values. This is more than just a job/business to us. We want to change the world and make it a better place. You will be the magnifier of that mission.
- You aren’t willing to sign a non-disclosure agreement
- You have a lot going on already and don’t really have the time to focus or really dive in
- You’re looking for a side job while growing your own business
