Executive Assistant

We are seeking a dynamic, resourceful, fast-pace loving and organized individual to serve as a full-time Executive Assistant.

This position will be responsible for managing a unique blend of personal and administrative assistant responsibilities for Creative Label–think 90% Creative Label and 10% personal.

This is a Full-Time position and the applicant MUST be local to the Phoenix area. If interested, please read this in its entirety, fill out the application below and attach your resume.

About Creative Label

Creative Label’s environment is a “we” environment. We are a team, and “there is no ‘i’ in team.” We’re a digital consulting agency ahead of trend, looking for new ways to be creative in our thinking and innovative in our process.

The exciting part about our industry is that it is always evolving. Because of the industry’s constant evolution, it is not only our job to educate our community but it is our passion too. We strongly believe that without education there is no growth.

Just like a celebrity is nothing without their fans, we wouldn’t be where we are today without our customers. That said, the needs and satisfaction of our customers is of high priority, and serving them is our duty.

Our Purpose

Our purpose is to share our client’s vision and help showcase it to the masses

Our Values

We are team-oriented
We are hard-working
We are creative
We are accountable
We have a strong attention to detail

Position Overview

You will be responsible for assisting our Co-Founder, Aisha Marshall, personally and our Agency.

You thrive in a fast-paced environment. You love that no two days will be the same. You’re proactive and willing to learn anything, you’re capable of adjusting on the fly, and you can run through any wall in front of you.

NO TASK IS “BELOW” YOU AND NO TASK IS TOO BIG FOR YOU!

A bit more about this role:

This role is a mix of work-from-home as well as in-person collaboration. You must have reliable transportation and be able to commute within Phoenix, Arizona. You must also have a reliable laptop computer as we will not provide one.

This is a FULL-TIME position, working side-by-side with Creative Label co-founder, Aisha Marshall (while also working closely with other key members of the team).

Duties & Responsibilities:

Provide comprehensive administrative and personal support to Co-Founder Aisha Marshall and Creative Label
Managing personal and professional calendars
Must be able to anticipate the needs of the Co-Founder and be proactive in providing assistance and resources as needed
Must be able to work in a fast-paced environment
Plan and coordinate day-to-day business and household maintenance activities
Maintain agency calendar while coordinating meeting and conference schedules
Answer and screen administrative emails, calls and arrange conference calls
Read and route incoming mail appropriately and prepare e-mail correspondence as needed
Initiate travel arrangements and create detailed itineraries
Perform errands such as shopping, mail pickup, shipping, organization etc.
Must be able to handle the administrative items of marketing, influencer marketing, content shoot and digital media initiatives
Coordinate a variety of resources; gather and evaluate the information for special projects and reports
Create and maintain spreadsheets and databases
Organize and maintain Agency drive and files
Assist with gift selection, purchasing and wrapping
Coordinate with an accountant and project manager to prepare, review and track invoices, purchase orders, work orders, and expense reports
Purchase and maintain supplies and materials
Creation of agency administrative manuals
Perform other tasks as they may arise or be assigned

Requirements:

Must have your own car. (Will pay for mileage and gas for work-related tasks)
Must have a laptop
Must have great written and verbal communication skills
Must have great customer service skills
Must be a team player
Proficiency with Google Suite and Google Calendar, and fluency in general project management systems like Slack, ClickUp/Trello/Monday or Asana

Salary, Hours & Perks

Full-time: the first 90-days is a trial period. During that time, you will be compensated as a 1099 independent contractor.
Fun, dynamic culture
After 90-days, LifeMart employee discounts which offer deals on travel, entertainment, wellness, apparel, and more.
Collaborative team environment that values multiple perspectives & fresh thinking
You’ll never have to wear stuffy corporate attire
You will work typically closer to 40 hours per week, though some weeks you could work a little less and others a little more. We’re not looking for someone who wants to punch a clock — our dream team member is committed to getting the job done!

This position is for you if…

Down-to-earth, pleasant, efficient, service-oriented and a self-starter
You are highly organized
You are resourceful
You think ahead and are usually two steps ahead of everything
You are resourceful and a critical thinker
You see each task assigned to you through to its completion
You enjoy working in a team environment that is mission-driven, results-driven, and community-oriented
You can critically think and exercise good judgment in a variety of situations
You are a fast learner
You have exemplary planning, organizational and time management skills
Willing to “do” in addition to delegating
Able to anticipate needs and provide solutions
You are proactive and look for solutions before seeking help from upper management

This position is NOT for you if…

Hate providing administrative support
You can’t take direction or constructive criticism
You’re unable to work in a fast-paced environment
You need structure built out for you in order to thrive
You aren’t passionate about our purpose and core values. This is more than just a job/business to us. We want to change the world and make it a better place. You will be the magnifier of that mission.
You aren’t willing to sign a non-disclosure agreement
You have a lot going on already and don’t really have the time to focus or really dive in
You’re looking for a side job while growing your own business

If you’ve carefully read all of the above info and feel like this role is perfect for you, FILL OUT THE FORM BELOW and we will be in touch to schedule an interview if your experience matches what we are looking for!

Apply Now - Personal Assistant

Name*
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What's your insta?
Are you currently in school?*
Why is this job appealing to you?*
How will your past experience make you a great fit for this opportunity?*
What experience do you have in customer service?*
Why would you be outstanding at communicating with our customers via email, messenger/chat systems and by phone?*
Describe your interest level in self-development?*
On a scale from 1-10 (ten being the best), how would you rate yourself in terms of being proactive?*
Why?*
On a scale from 1-10 (ten being best) how would you rate your ability as a problem solver?*
Please give an example to support your rating.*
On a scale from 1-10 (ten being the best), how would you rate your time management skills?*
Why?*
On a scale from 1-10 (ten being the best), how would you rate your communication skills?*
Why?*
On a scale from 1-10 (ten being completely flexible), rate the flexibility of your schedule.*
Which one describes you best?*
- I have a great attention to details and strong organizational skills
- I am great at creating epic concepts and ideas
Please support why you chose that choice.*
What salary range are you seeking?*
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Please upload your current resume (pdf)*
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